Asset Issuance Policy & Processes

This policy & process document sets out the guidelines on allocation of asset/s to employee, which is required to undertake their roles & responsibilities. List of assets majorly includes the following and are allocated on
Project Manager’s approval:
– Laptop (Corporate/Project employees)
– Handset (Project employees)
– Data card (Project employees)
– Tab (Project employee)

Asset Issuance Process

New Joiner Information 
The new joiner information must be shared with Admin, 10 days in advance by both corporate and retail recruitment team to arrange the asset

Request Process 
Recruitment team will help the new joiner to raise asset request and getting it approved from the Project Manager
Upon approval of the admin request, asset is assigned & employee will receive an automated mail along with the asset form to their official e-mail.  (Employee are requested to check their junk folder as well).
Follow the below for asset form acceptance & signing:
– Click “Start signing” > a new page will open in the browser 
– Click “Continue as guest” > another email will be triggered from [email protected] with a
“Authentication Code” of 6 digit  
– Enter the Code & select verify to view the asset form
– Verify the particulars in the asset form
– Click “I Agree to the terms & conditions” at the top of the form
– Click “Start signing” at the right top corner of the asset form and go to the signature box at the bottom of the page
– Choose one of the options from below & click “OK”:
   a) Type your signature
   b) Draw your signature
   c) Upload you signature 
– Click “Finish” at the right corner of the asset form to complete the process
– Upon completion of the signing process, employee will receive an acknowledgment mail within 5 minutes stating, “Document has been completed”. 
– The duly signed asset form will be updated in admin dashboard after half an hour & the assigned asset will be allocated to the employee, after the verification of the form

Allocation Process
The assigned asset will be handed over to employees:
– Corporate employees (Corporate Office, Gurugram): Asset will be handed over immediately
– Corporate employees (Pan India Office): Asset will be couriered the next day of asset form signing
– Project employees: Asset will be handed over immediately, if employee visit corporate office during working hours. Asset will be couriered the next day of asset form signing. In case of bulk issuance, Project team shall inform Admin team 2-3 days in advance

TAT for Asset form generation1 day from asset request raised
TAT for Asset allocation1 day from asset issuance procedure completed

Asset Courier process 
All assets shall be couriered through Company’s designated courier vendor by following: 
– If the asset issuance procedures completed, asset will be couriered next day from corporate office
– Employee will receive email from Admin with the details of the assets being dispatched, they shoulda cknowledge on same & confirm back once assets are received
– In case, bulk asset to be couriered i.e., more than 10, the courier will be sent 1 day after the asset issuance procedures completed

TAT for Delivery of asset5-7 days (depending on location & pin code